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    PROCUREMENT PLANNING 

    ​File Name

    ​Date Last Updated

    ​Description

    IA Timeline 09/18 IA Timeline
    RFP Timeline 09/18 RFP Timeline
    IFB Timeline 09/18 ​IFB Timeline
      

     

    INITIATING A LARGE PROCUREMENT

    ​File Name

    ​Date Last Updated

    ​Description

    FundCert.doc

    FundCert.pdf

    09/17​ Fund Certification

    Contract Cover Sheet.doc

    Contract Cover Sheet.pdf

    08/18 Contract Cover Sheet Over $50,000

    Solicitation Cover Sheet.docx

    Solicitation Cover Sheet.pdf

    08/18​ ​Solicitation Cover Sheet Over $50,000
    DBM - IFB Template Rev. 11.1.18 11/18 ​Template for IFB
    DBM MS IFB Template 06/17 Template for Multi-Step IFB​
    DBM RFP Template ​05/18 ​Template for RFP

     

     

    INTERAGENCY AGREEMENTS [IA]

    ​File Name

    ​Date Last Updated

    ​Description

    07/18 Staffing IA Request Form
    07/18 IA Checklist
    03/18 ​IA Fund Certification
    IA Cover Sheet 02/18 IA Cover Sheet
    IA Template 06/18 IA Template
    Attachment 1 New Agreements 06/18 DBM Pre-Approval Original IA​
    IA Option Cover Sheet 02/18​ ​IA Option Cover Sheet
    IA Modification Cover Sheet 02/18​ IA Modification Cover Sheet
    IA Modification Template ​02/18 IA Modification Template
    Attachment 2 Options Modifications ​06/18 DBM Pre-Approval Mods & Opts
    IA Report - IAAR 08/18 ​Interagency Report

     

     

    SOLE SOURCE EMERGENCY & SINGLE PROPOSAL PROCUREMENT

    ​File Name

    ​Date Last Updated

    ​Description

    04/18 Template for Sole Source/Emergency

    Report Emergency Procurement.doc                 

    Report Emergency Procurement.pdf

    02/18

    ​Report of Emergency Procurement Action COMAR 21.05.06

    No Substitution Form.doc

    09/17​ ​Sole Source Procurement Justification for Commodities

    Sole Source.doc

    03/18 Determination of Sole Source Procurement of Services
    08/18​ Contract Sole Souce Cover Sheet Over $50,000

    EMERGENCY CONTRACT COVER SHEET.doc

    EMERGENCY CONTRACT COVER SHEET.pdf

    08/18 ​Emergency Contract Cover Sheet Over $50,000

    Contcare.doc

    Contcare.pdf

    08/18 Certification of Sole Source Status for Continuity of Care in Human Services Programs

     

     

    EVALUATION OF PROPOSALS

    ​File Name

    ​Date Last Updated

    ​Description

    11/18 Evaluation Committee Impartiality Certification Form

    EFT Register.doc

    EFT Register.pdf

    06/10 Vendor Electronic Funds Transfer (EFT) Registration Request Form

    ECD-R06.doc

    ECD-R06.pdf
    11/18 Instructions Pertaining to the Duties & Responsibilities of Members MDH Evaluation Committees

     

     

    SBR, MBE, VSBE

    ​File Name

    ​Date Last Updated

    ​Description

    09/17 SBR, MBE, VSBE Checklist

    SBR Exemption Form.doc

    SBR Exemption Form.pdf

    11/17 ​SBR Exemption Form

    VSBE Goal Setting Form.doc

    VSBE Goal Setting Form.pdf

    11/17 VSBE Goal Setting Form

    MBE Goal Setting Form.doc

    MBE Goal Setting Form.pdf

    11/17 MBE Goal Setting Form
    Subgoal Guidance Worksheet Final.pdf ​07/11 Subgoal Guidance Worksheet Final
    Subgoal Guidance Memo Final.pdf 07/11 Subgoal Guidance Memo Final
    MBE Contract Compliance Monitoring Final.doc 12/11 MBE Contract Compliance Monitoring Final

     

     

    BPW APPROVAL

    ​File Name

    ​Date Last Updated

    ​Description

    06/11 Briefing for BPW Meeting
    DOIT New Contract Agenda for BPW Mtg.docx 08/18​ DOIT New Contract Agenda for BPW Mtg
    DOIT Mod-Option Agenda for BPW Mtg.docx 08/18 DOIT Mod-Option Agenda for BPW Mtg

     

     

    SMALL PROCUREMENT

    ​File Name

    ​Date Last Updated

    ​Description

    09/17 Small Procurement Contract

     

     

    CONTRACT ADMINISTRATION

    ​File Name

    ​Date Last Updated

    ​Description

    09/17 Contract Monitoring
    09/17 Standard Modification Template

     

     

    CONTRACT MODIFICATION/OPTIONS

    ​File Name

    ​Date Last Updated

    ​Description

    09/17 Contract Management Tool
    09/17 Contract Modification Cover Sheet
    09/17 Contract Option Cover Sheet
    12/01​ Modification to the MDH Human Services Funding Agreement
    Change of Name.doc  09/17​ Change of Name Modification Form for Services Contracts
    Novation.doc Novation Agreement Form
    Option Modification Template.doc 09/18 Option and Modification Template