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    Timekeeping FAQs for Supervisers/Managers

    Can an employee use leave that is not appearing on their time sheet?

    The SPS Workday system is real-time and has available balances up to date which means employees should only use leave that is available.

    As a supervisor how can I verify if my staff has the leave they are requesting? 

    Enter employee’s W number in the workday system and go to Actions, Time and Leave,  and then View Time Off Balance to enter a specified date.

    I have an employee who takes their leave up to the minute – how can I figure out how much leave is available?

    Check employee’s view time-off balances which has the exact amount of leave available to date.  For employees who work or are on paid leave the 2 categories remain the same, for an employee who takes leave without pay the actual will be less than the normal.  Prior to approving leave to determine if an employee has the time they are requesting you would go to the timesheet see how many hours they worked or were on paid leave and compute the earnings accordingly.

    • An example would be an employee is 16.5 hours leave without pay in the previous 2 week period – therefore, they worked 63.5 hours.      
      Take biweekly leave accrual rate 4.615
    • Divide it by the # of pay period hours 80.0
    •   = .057689
    • Multiply the above amount to the total number of hours worked, or on paid leave -63.5
    • = 3.663

    Specific questions related to information listed above may be directed to Ms. Micole Vennie, OHR, at 410 767-5532.

    I was walking across the lobby and tripped on the carpet what should I do?

    First and foremost make sure you are okay, then report the incident to your supervisor or their designee. Then complete a first report of injury form which can be obtained on OHR’s website, if anyone witnessed the fall have them complete the witness statement, have your supervisor complete their statement and turn all paperwork in to Ms. Micole Vennie, OHR, Room 111, 201 W. Preston Street, Baltimore, MD 21201. If you are hurt go to any of the Concentra Walk-in Clinics located throughout Maryland. If your injuries are life-threatening go to the nearest emergency room.


    I missed the deadline to submit my timesheet electronically – how will I get paid?
    In Workday the system will default and pay merit employees 80.0 hours if the timesheet isn’t submitted. However, it is the employee's responsibility to later submit timesheets for accountability and to process correct leave usage. For all contractual employees, they will not be paid if the timesheet isn’t submitted by the end of the pay period.

    I am a new employee and I signed up for Direct Deposit – today is payday and my check is not in the bank did I get paid? 
    Please be mindful it takes two full pay periods before Direct Deposits are completely processed. In the interim, there will be a paper check mailed to the employee’s home address on file. If you do not receive your check after 10 business days of the date of check contact the payroll office at 410 767-5544 to see if there was a problem.