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    Google Translate Disclaimer

    The Maryland Department of Information Technology (“DoIT”) offers translations of the content through Google Translate. Because Google Translate is an external website, DoIT does not control the quality or accuracy of translated content. All DoIT content is filtered through Google Translate which may result in unexpected and unpredictable degradation of portions of text, images and the general appearance on translated pages. Google Translate may maintain unique privacy and use policies. These policies are not controlled by DoIT and are not associated with DoIT’s privacy and use policies. After selecting a translation option, users will be notified that they are leaving DoIT’s website. Users should consult the original English content on DoIT’s website if there are any questions about the translated content.

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    MDH Records Management Program

    In accordance with the Maryland Department of Health’s (MDH) Record Management Policy 01.05.06​, MDH’s Records Management Program ensures the continual, economic, efficient, and secure management of the Department’s records. Located in the Office of Internal Controls and Audit Compliance (IAC) at 201 W. Preston Street, the MDH Records Management Program is responsible for maintaining all Records Inventory and Retention Schedules, managing the Certificate of Records Disposal requests and the Records Transmittal requests for MDH’s records. All of MDH’s record materials, its programs, facilities, boards, commissions, and local health departments (LHDs) are ”public records” (or “records of public officials”) and are subject to State rules on Maryland’s public records. 

    ​What is a Record?

    ​"Records", "Record materials", or "Public records" include any paper, correspondence, form, photograph, recording, microfilm, magnetic tape, diskette, compact disk (CD), digital video disc (DVD) file, table, chart, map, drawing, database, or other documents (including e-mail), regardless of physical form or characteristics, that has been made or received by a unit of MDH in connection with the transaction of official business, and that needs to be preserved for informational value or as evidence of a transaction.

    What are Non-Record Materials?​​​

    Non-record materials are temporary materials used to control internal work-in-progress, such as items created, copied, downloaded, or acquired for reference, exhibition, distribution, or back up. These materials do not have to be maintained in accordance with an approved Records Inventory and Retention Schedule and can be thrown away or shredded once they are no longer needed

    Examples include manuals, pamphlets, newspapers, and informational letters​ or copies of documents used as working, reading, ‘tickler,’ and suspense files. Additionally, speech notes, reminders, shorthand notes, and notebooks that have been transcribed​ are non-record materials.. 

    Records Management Staff Responsibilities​

    ​Contact Us

    Maryland Department of Health
    Records Management Program
    201 W. Preston Street
    Baltimore, MD 21201
    410-767-5314 office 
    410-333-7194 fax